Organizational skills are a great aid to accomplishing any task or operation quickly and efficiently. Imagine a random pool shot on a pool table; all the balls go in different directions, bouncing haphazardly. Now compare making a calculated shot, looking at all the angles, the spin of the cue ball. A calculated shot places the target ball into the designated pocket. There are even trick shots, carefully planned and prepared, where all the balls go into pockets at once! This is a good analogy of how you organize your day or business operations; the arbitrary method will get little, if anything, accomplished. Deliberate organizational skills will get much accomplished.
One organizational skill is simple, yet not always implemented; eliminate clutter and organize the workspace. Some people’s desks are messy, with pens, paper, and everything else strewn about haphazardly. Other desks have good filing systems, and all items are in their intended locations. Any good office supply store has a wide selection of storage bins, racks, and other ways to organize your workspace. Technology is advancing into the realm of “virtual reality”; where there is computer enhanced (augmented reality) interfaces with our work environment, including teleconferencing. We may soon have paperless offices with virtual “cloud storage” of data files and everything else!
Organizational Skills: Prioritization
Prioritization is another valuable organizational skill. Some tasks may require immediate attention, others can wait. This skill set is closely linked to time management. We only have a limited amount of time to utilize during our workday, so place those tasks that have to be completed first at the head of a list. In the military, on the battlefield, doctors apply the organizational skill of “triage”; injured soldiers are placed into one of three categories, since it is physically impossible for the doctor to get to everyone at once. Wounded soldiers who are going to die, no matter what is done to them, are placed in one category. Soldiers who have serious, but non life-threatening injuries, go into another category. Finally, those soldiers who require immediate attention and can be saved go into the third category. This is prioritization.
These organizational skills of prioritization, organizing the workspace, time management, form the core basis of good organizational habits. Other subsets of these organizational skills would be things such as putting out the “do not disturb sign”, at least in an indirect manner (even if you don’t really have such a sign!). You may have deadlines or very difficult tasks that have to be completed ASAP, and you can let co-workers be aware of this. You don’t want to be interrupted, have few distractions, and keep the “creative juices” flowing.
Many people put on their resumes, “strong organizational skills”; but what do these really mean, in a concrete sense? Practical organizational skills include wise planning, time optimization, detail orientation, and prioritization. Last, but not least, would be to relieve stress! A stressed out worker or manager makes more mistakes, and may say something to a co-worker or subordinate in the “heat of the moment”, that they will later regret! Do whatever it takes for you personally to be relaxed, yet professional, in making your business decisions and conducting efficient operations. Implementing these organizational skills will certainly help achieve a smooth running business environment.