Delegating Tasks & Monitoring Progress

People with really good managerial skills know how to delegate. Contrary to some people’s beliefs, delegating tasks and monitoring their progress is not a sign of an ineffective leader. You have to admit that at some point, the tasks will just be too many for you to handle on your own. You need to utilize the workforce and maximize their capabilities in order to get the job done and achieve your target goals. The lack of delegation is a symptom of poor management. This means that you are unable to empower your team or department to take responsibility on some tasks that will help the organization succeed.

Learn How to Delegate

If you think that there is an imbalance of workload in your department, then perhaps it is time to learn how to properly delegate. Remember that delegation doesn’t simply imply assigning a certain task to an employee. An effective manager knows when, how and who to give these assignments to and he choose people with proper management integrity. He also knows how to monitor the progress on the job given out to certain people and how motivate them into finishing on time and with the kind of quality work that you expect. If you learn properly how to delegate the tasks and the projects as well as for the right reasons, then you can expect a better outcome in the end. You can promote a climate of trust, build up continuous growth and these things will contribute to the overall success of the company.

how to delegateHow to Delegate Tasks

Knowing the right way to delegate is an integral part of the leadership activities you have to be involved in as a manager. The first thing that you need to establish is the what. Ask yourself this question, “what tasks should I delegate?” If you want to effectively delegate, then you have to define your responsibilities. Those that no longer fall under the tasks and responsibilities of the manager may be given out to the people within the organization or the department you are working for. Writing these tasks down would be a big help in determining which tasks are yours and which tasks can be assigned to the members of your team.

How to Delegate People

The next step is to choose the best person to assign these tasks. It is not always easy to recognize the person fit for the job at hand. However, if you have established good professional relationships among the people of your team, it is easier to spot the strengths and weaknesses of each member. It is essential that you match the task with the skill that person has. Choosing that person and entrusting the assigned task to him is not the final step in delegation. You must see to it that expectations of the desired results are properly explained and clarified to the person. Giving him criteria to work with or a set of guidelines will benefit you and the entire team in the end. This will lessen repeat and mediocre work therefore resulting to faster and good quality results.  And if you don’t find the people you are looking for, hiring people  to fill the job is always a good idea.

When to Monitor

The last step in the process is monitoring. This does not mean micromanagement wherein you would have to check on the progress every once in a while. Setting up meeting points shows the signs of proper managerial skills. Ask the person assigned to the task to give you updates and reports on a given date and time. Hold that person accountable to these updates and if needed, call their attention or set aside time to meet with them and ask for reports.  By following some of the steps outlined above you begin to learn how to delegate your team in the most effective manner as everyone responds differently.

Related posts:

  1. Decision Making is Critical for Managers
  2. Management Tips for Beginners

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